When I work

Scheduling tool for shift planning and time tracking. 'When I work' helps you to see who is available and allows you to plan your shifts. You can also easily alert your staff of the newly planned shift, use it as a clocking system and eventually use the time sheets for payroll purposes.

Look and Feel?

Great! Example for others, and very user-friendly


Certainly some conceptual and technical innovations

Easy to implement?

Some effort required

Our view

'When I work' is a good example of a scheduling app that covers the entire process,  from staff availability up to payroll according to time sheets. Staff can easily indicate their availability, which allows a manager to easily plan shifts. When the planning is done, the system alerts employees by email and text message about the new planning. Employees can trade shifts through the app, and the manager only has to approve or disapprove.

The good thing is that this tool puts a lot of responsibility in to the hands of the employees. Trading shifts, clocking in and out, fill in availability is all put in to the employees hands, giving managers less headaches in planning and rescheduling.

It has some nice features, like the GPS function when clocking in, so people can’t clock in from the beach when they should be at work. Probably works best in hospitality branches.

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